Gaining Control Over Social Media!

Tonight I want to address an issue I am seeing on an continued basis. Your personal online content. I read a terrible Facebook rant over the weekend and I’m sickened that a publicist would put her hateful opinions for clients and peers to read on her personal Facebook page.

Now, some of you might say that it is her personal page. Sure it is, it is just archived onto Google’s search engine for the world to read. She is entitled to her hateful opinion but she is going to have business lost to it. Peers will soon catch on and stop referring her too. I will not repeat what she said, only that it is filled with hate and aimed at a certain demographic of sexually orientated people.

I can’t stress enough that nothing you write is personal anymore. Friends can quickly become enemies and take screen shots of your “private” social media accounts for all the world to see.  Don’t ever write anything on your personal pages that you wouldn’t want to proudly read- out-loud- in front of a client or potential client.

As a publicist, you don’t have a personal life. Your clients’ lives are your obligation- both personally and professionally when it comes to branding and visibility. Voicing your own opinions online (even via a personal account) will harm your own reputation- right or wrong, this is the culture we live in.

Keep it professional and keep those negative or opinionated posts off of social media!

Velma Trayham

How to Engage Anyone…

In business you will have to engage and charm anyone and everyone. You have to know how to speak with people. You have to get employees to follow your vision. The media to pick-up your idea. You have to sell clients your concept or products. There is a lot of work to be done in the person-to-personal intercommunications realm.  So, how do you do this effectively? 3 simple steps.

1. Treat others as they want to be treated. Don’t treat everyone nicely or how YOU want to be treated, treat them how they want to be treated. If someone hates candy, why send a box of candy to all of your clients during a holiday season? Be personal. Call people by name, remember minor details and use them.

2. Say goodbye to your smartphone for two days straight. Yes, two days. Why? It will help you focus on people. When you do this, you will see exactly what I mean. After you do this, and you see the positive results, you will be able to tuck that phone away during meetings and other important events. Showing up is important and you can’t fully do this – or engage anyone- if your head is engaged with your own phone as the primary distraction.

3. Know the difference between a fact and an opinion and use this properly. Don’t talk about people using opinions and don’t talk about business without incorporating facts.  Only offer your opinion when you feel it will help someone and never say anything negative about anyone to anyone. It will come back and bite you. Be factual and helpful, not a gossip or a know-it-all.

Until Monday,

Velma Trayham

A Business Secret You Can't Ignore

Here is the secret to becoming successful before even opening your business.. Pay talent in equity if you can’t afford to pay them right away. It’s very hard to attract talent w to help you grow your business when you’re strapped for cash. I learned, early on that is, that if you pay individuals with a percentage of ownership of the company then they will be actually invested in your company and not simply invested in a paycheck – plus you’re saving money.

Some people like to hire interns. This action could be a win-win for both parties but it also comes with a risk. At some point the intern is going to leave for a paying job or -worst yet- will start his or her own company. You have to be aware that if this happens that the intern can take anything you may have taught him or her… including clients… can move forward with a bigger, better plan and possibly more money than you have. If you are considering getting an intern, understand that you should also have an NDA and other legal documents in place to protect you and your ideas.


Paying talent in equity is one of the best and most affordable options for people seeking to start-up any type of business. They get to buy into a business without coming up with cash and you gain someone who truly cares about the growth of your company without having to pay cash. Sure, you’re giving away a percentage of equity, but isn’t this a good thing if they can make your company grow?
That’s my food for thought tonight!

Velma Trayham

Writing Copy for the Media

I was thinking about the conference the other day when I came across a poorly composed press release.  You see, writing separates the stringers from the professionals. No matter how many connections you have, if you can't write- you will fail. Period!

This said, I wanted to share the top 3 writing mistakes YOU need to avoid. If you don't, your peers will look at you like a stringer and you will not obtain any respect within the media relations field.

1. "At the end of the day"  - Do not ever use this. You should be able to write your point without having to point it out. If you have to write a "look at me" tag, the rest of your writing is fluff and journalists will hate it and laugh at it.

2. "I know you're busy" - If you're using this in a pitch or  a sales letter, slap yourself on the wrist. Everyone is busy. Writing this phrase just wastes more of the reader's time and it sounds corny. Avoid using this phrase at all costs.

3. "In this day in age" - Ok, first- we all assume that you are writing about the present. If not, why are you writing at all. The goal is to be media savvy and relevant. This phrase is ad copy and doesn't have a place in the PR world.

I hope this info. helps you become a better writer and understand what separates the true professional from the wannabe.

Until tomorrow,

Velma Trayham

Overexposure 101

Overexposure is a very real thing. Publicists often have to walk a fine line when working with co-PR management (film, music, cross generational brands, etc.) to ensure that messaging and promotion is effective and not so heavy that fans or customers feel sickened by it.

Molly Tullis recently covered overexposure and I feel she captured it perfectly. She said, “In the summer of 2013, the Jennifer Lawrence love affair was at an all-time high. The Hunger Games had come out a year earlier, she won an Oscar for Best Supporting Role in the Silver Linings Playbook, and hit a home-run by saying all the right things about body image and young girls. But by December I was waiting for the imminent backlash. I didn’t have to wait long. Before she could cash her paycheck signed out to Katniss, Jennifer Lawrence was fielding reports that she was obnoxious, ‘everywhere’, and people were incredibly “sick and bored of her.” Ironic that a culture that had obsessively gorged on her girl-next-door charms felt sick soon after. Of course she was everywhere – we put her there. The same phenomenon happened with Reese Witherspoon and Anne Hathaway before her. We loved them, we put them on every cover, we give them sponsorships, and while they’re still walking red carpets, they’re consistently fielding comments such as: “I don’t know why… I just don’t like her.”

Here’s the thing- there is no measurement to predict overexposure. It has to be addressed on a case-by-case basis. If you look at Molly’s comments above, think about Jared Leto. He won the Oscar. He is in a successful band. He has his own streaming company for entertainers. He is practically everywhere and yet- he has no overexposure risk. I think this is because he is collectively evenly spread out (as a brand) across different mediums that cater to different audiences.

My point tonight is this, pay attention to your measurements and what audiences are saying on social media. The moment whispers start to turn south, pull interviews and reevaluate your publicity plan.

Until tomorrow,

Velma Trayham

2 Secrets For Getting REAL Business Leads

I realize that when you are starting your business, obtaining business leads is hard. You usually don’t start off with a huge marketing and PR budget and you usually don’t have a massive email list to send special offers to.  You have to focus on traction, the clients you do have, and generating referral business at this time.

If you want real leads at any stage in business, referrals are the best way to go- but not the easiest to get. So, I thought I would share 2 of my secrets for obtaining referral / word of mouth business leads that actually lead to signed contracts or purchased products.

1. Talk to your current or former clients. When you are done reading this blog, write everyone you have ever done business with or failed to obtain business from. Don’t send a mass email. Instead, send a personalized email that asks them what they liked about working with you and what they think you need to improve upon. I realize this may not be pleasant. This, however, works two-fold. First, you learn what you are doing right and wrong. People love to give their opinion and it gives you a heads up on any missteps you are committing. Second, it shows you care and people like that. They don’t feel like a number or another sale. They will always come back to this moment when you invested in their opinion and they will refer you out long-term.

2. Note in every ‘sales’ collateral effort that goes out (email blasts, social media infographics, whatever) that you love working with referral business and you offer special ‘first time referral’ rates / bonus gifts.  When you do get that business, make sure to thank (via social media) the person who sent you the business.  You will be surprised at how far a social media mention can go.

Until Monday,

Velma Trayham

These Words Will Kill Your Business

There are three words that can kill your reputation and your business. Why? Well, the following three phrases are generic as generic can be. What they say / signal is that you are not a problem solver or a go-getter, rather someone who follows the trends vs. making them.

“Innovative.” –  Don’t say it. Prove it. It’s as simple as this. Period.

“Driven.” –  I hate this word because it states that you are motivated to make money. Who isn’t? It doesn’t tell anyone why you or your services / products are special.

“Guru.” –  Self-proclamation is the worst thing you can do for your brand. Don’t self-state, instead show. Tell people about your awards, about your results, have your clients talk on your behalf, push your media clippings- but stating that you are a “guru” is as good as saying that you’re trying way too hard to impress other people–or yourself.

Until tomorrow,

Velma Trayham

Knowing How & When To Exit

Not having an exit strategy is always a mistake. I think people fail to think about and plan for an exit strategy because they have the mindset that failure isn’t an option. Um, no. Failure is always an option and avoiding it as a thought process may be setting yourself up failure! The good news is people, like myself, can learn from their failures.

Even with the best training and the most experience, you should always plan an exit strategy in business. In fact, you should always plan an exit strategy when entering into any contract or committed situation. Knowing the worst case scenario up front can help you navigate your future endeavors. So, yes- I recommend making an exit strategy for your business. But how?

1. Write your business plan and write your exit strategy back-to-back.

2. Succession Planning vs. Selling to an Outside Party- which one is right for you? Should things go wrong, how will you sell your company? Will you sell your company? What if things go right? Will you sell your company? If so, to who?

3. Don’t assume your family wants to takeover the business in the middle of your crisis. Talk with your family about handling your business should a medical or other life emergency arise. Would they be able to (and would they want to) take over your company?

4. Consult with advisers now about your exit strategy (either selling because it’s failing or selling because it’s succeeding). If you don’t hire the right financial, legal, tax and business advisers to help shepherd any sale or consult on an exit strategy from the get-go, you’re doing yourself a great disservice.

Exit strategies are needed. It’s difficult to address when launching a business, but I promise you its even harder to address when going through a time of great wealth or difficulty.

Until Monday,

Velma Trayham

Hiring the RIGHT Teanm

We live and operate in a virtual world. In this world, we usually have to interview employees or contractors through Skype of through over the phone. Well, I have one question that will help you pick the right person to hire for your next ‘new hire’ quest – regardless of the position.

So, what is the question? “How is who you are now consistent or inconsistent with the person you were at 10 years old?” Now, look at how they answer the question more than the answer itself. Here’s why; the journey they are on is important. If someone where to say, “When I was 10 I thought I’d be an attorney but I ended up being a computer programmer”- you can ask what happened, get more insight as to thought process, ability to follow through on goals, ability to be distracted easily, schooling for computer programming, accomplishments, etc.

If you pay attention to the journey, the self-descriptions, and what they feel are ‘life events’ of importance between 10 and now- you will discover a lot about the potential new hire and their ability to mesh well within your company’s culture.

Trust me, this question works. A great way to see how effective it is is to simply use it on someone close to you before you use it in an interview. Ask your kids, parents, friends the same question. You will see how much information you gain and learn about them within the scope of their answer(s).

Until tomorrow,

Velma Trayham

End of Quarter Reports

At the end of each business quarter, the time is upon the marketing and publicity world to provide growth accounts.  I'm going to list the key topics to cover within this report to help new publicity people understand what should be included. The same goes for clients who buy PR services- you too should know what to look for.

1.  The start to finish synopsis. It is always good to refresh your clients as to where they were at prior to hiring your firm.
2. The objectives you met and the objectives you exceeded. This is where you boast about how you exceeded expectations as a publicist.
3. Key message theme reviews followed by the program components you implemented.
4. Media value that includes brand visibility measurements and social media value. Don't forget to convert your followers as media value, as well as any followers you built for the client.
5. Campaign time.  Make sure you show results in stages of goals within a time frame, not just as met or the value they produced.

Again, beautiful demographics are important, but content is key!

Velma Trayham 

Speaking About Your Brand.....

Here’s the thing, you will have to talk with people to help grow your brand. One of the most misunderstood parts of running an online or in-person business is communication. Ideas are great. Goals are important. Communication, however, delivers dollars into your bank account.

Many online marketers are switching from automatic products and services, to experience-based platforms. This means those of you who are solely banking on online sales with little interaction may have to kick things up a notch over the next two years. If this is you, don’t panic. Online sales aren’t going away- they are just becoming more personal. If you aren’t that well-versed in how to speak with potential clients, vendors…. or people in general when it comes to your business, keep reading- I’m here to help!

Here are my Monday Tips on speaking to anyone about anything. If you can master these tips / tools, you will be just fine in the new media of tomorrow’s business culture.

1.  Start with a positive comment followed by a question you already know the answer to. This is your ice-breaker.  It is a way to introduce yourself and get the other person engaged with you. For example, “I see you’re calling me from California. I love the weather there. How long is your summer season?”  This tactic takes the focus off of the sale and helps you create a personal relationship that feels / seems experience-based.

2. Ask for an opinion. This is not only a great way to build brand loyalty, it is a great way to learn what opportunities and income you’re missing. For example, “I’m glad you came by today to purchase this yoga mat. By the way, did you buy this because of online reviews or price point?”

3. Pretend the other party is a celebrity. I know this sounds crazy, but it works. Potential clients often seem like celebrities in the way that they can be unavailable, intimidating, and hard to start a conversation with. So, practice your introduction and your 2 caveats- the first one being a genuine compliment, the second one being not to use a negative or past reference to gain something. For example, “Hi Velma, I’m a big fan of your blog. I really liked the way you position all of your writing to talk to the mass audience but make each reader feel like the post was written just for them. By the way, I’m a blogger myself……”

Still have questions? Let's connect..... 

Velma Trayham

Leadership Test... Do You Have What It Takes?

The test of leadership isn’t found within your DNA and birth sex, but defined by the following skills. Do you have them? If so, you’re a great leader.

1)      You don’t care what people say, you have your vision and you are moving forward.  This stands true only if your vision is positive, lifts others up and you’ve done research to have such a provocative opinion about your vision. 

2)      You collaborate, you don’t delegate.  Anyone can delegate. Not everyone is humble enough to collaborate. You need collaboration with other people to build your brand, grow your business and improve your networking (in person and online) circle.

3)      You are a life-long learner. If you didn’t throw your degree on the wall and announce “I’m done” then you are a life-long learned. Continued education is the key to being able to pivot your company when new technologies or methodologies are introduced. 

You don’t have to be one sex or another to lead. You simply have to follow the three steps noted above to success.

Until tomorrow,
Velma Trayham 

The Media Interview 102!

A while back I talked about the traps of media interviews. Even with the best vetted credential, it is possible that your clients will be ambushed by a reporter during a live or taped interview. So, how do you help your clients regain control of an interview when this happens?

Start by having a strong message to restate-especially if the client is in trouble. If Charlie Sheen was your client, don't have him defend his drug use- this would come off wrong during teasers. Instead, have him strongly discuss how getting help has been a lifelong battle because he has a lifelong disease. It is OK to turn the tables on a journalist who has already flipped a table.

You also want to make sure your client doesn't seem too rehearsed with his or her answers. This doesn't sit well on television and makes for great late night television video clips. Work with your client on improving conversation skills and make sure you call all interviews "media conversations" to reinforce this training.

You can regain control when an interview goes bad, but just make sure your client knows how to do also do this!

This said, I will not be posting on this blog until January 5th of 2015. Make sure to follow me on Instagram, where I will be posting updates, until this date.

Velma Trayham of ThinkZILLA

Media Gifts 2014

Yesterday I wrote a blog about sending personalized holiday cards to your peers and clients. Today, however, I want to cover sending gifts to the media. While this is thoughtful, it can be considered unethical and even a conflict of interest for you, your client, and your PR firm.

There is nothing wrong with sending a little something to a media rep. as long as you address it to the company  in general and you keep the cost of the item below $25. This is a safe amount when it comes to a Thank You gift or a holiday present. Anything over the price tag of $25 can be considered a pay-off and you don't need that drama rearing its ugly head!

I like to send gift baskets and cookie trays for the entire media team to share. It isn't a personal gift directed at one specific person and it still allows my brand's visibility to enter the media firm's office.

Until next time,

Velma Trayham of ThinkZILLA

Holiday Cards... Are They Worth It?

There is a lost art within our business. Believe it or not, that art is writing! In the last few years I have noticed that people just don't send handwritten holiday cards to their peers or their clients anymore. Why? I think it is sad. A publicist has to rely on relationships to make their clients successful, yet we are too tired or too cheap to buy holiday cards and write a short, personal note.

I can't say how many times within the last two years that I have received an eCard. And while the thought does count, it just seems to impersonal. I know that little effort was put into the task and that it probably was an automated CRM cue that notified the sender that I was either due for a holiday card or a birthday message.

I understand tight budgets, but relationships are worth more than the two dollar card and fifty cent stamp. If you're on the fence about sending out actual holiday cards this year- please consider that a personalized card says something about your attention to detail and shows that you truly do care about the relationship. eCards, while easy to send, make people feel like a number more than communicating a feeling of appreciation.

We work in a business that is personal. Why not back up this sentiment with a personalized "Happy Holidays" note from yourself? It is something to think about this week.

Until tomorrow,

Velma Trayaham of ThinkZILLA

Social Media - PR it like a boss!

Yesterday I talked about using social media for unprofessional content. Today, I want to talk about how to use social media like a boss and own the landscape within your industry.

I've compiled a few easy and simple tips to help you quickly become a respected social media peer within your industry- PR related or not.

1.  Don't be initiative based. That's overtly promotion. Instead,be excited about the probabilities about projected outcomes and share that excitement with the world.

2.  Use and track coupon codes, specific created hashtags and client key word searches. Acknowledge what is working directly with your followers. True bosses give credit where credit is due. Not sure what I mean? Follow actor Jared Leto's Twitter account. He is constantly running beta tests and then thanking his fans. He has them engaged 24/7!

3. Build relationships and be serious about it. Most media resources (and all PR peers) are natural 'BS' detectors. If you're constantly pushing your selfies, your clients' initiatives, and "buy now" deals then no one will feel that you have a genuine interest in a real relationship as a media resource. Be on point without overtly promoting when it comes to visuals and content.

Until tomorrow,

Velma Trayham of ThinkZILLA

PR Fallout From Online Posts

I have to address an issue I am seeing on an continued basis. Your personal online content. I read a terrible Facebook rant over the weekend and I’m sickened that a publicist would put her hateful opinions for clients and peers to read on her personal Facebook page.

Now, some of you might say that it is her personal page. Sure it is, it is just archived onto Google’s search engine for the world to read. She is entitled to her hateful opinion but she is going to have business lost to it. Peers will soon catch on and stop referring her too. I will not repeat what she said, only that it is filled with hate and aimed at a certain demographic of sexually orientated people.

I can’t stress enough that nothing you write is personal anymore. Friends can quickly become enemies and take screen shots of your “private” social media accounts for all the world to see.  Don’t ever write anything on your personal pages that you wouldn’t want to proudly read- outloud- in front of a client or potential client.

As a publicist, you don’t have a personal life. Your clients’ lives are your obligation- both personally and professionally when it comes to branding and visibility. Voicing your own opinions online (even via a personal account) will harm your own reputation- right or wrong, this is the culture we live in.

Keep it professional and keep those negative or opinionated posts off of social media!

Until tomorrow,

Velma Trayham

Pitching Media via Twitter

To continue my piece from yesterday, I want to talk about pitching the press via Twitter. For some occasions, this works. However, not all members of the media like to get pitched via Twitter. You truly have to decipher each member of the media’s pitch preference before sending out any pitches. Blast pitches never work, either. Sure, they highlight your news but these efforts will not result in actually capturing any true interviews or media mentions.

So, if you want to pitch the press via Twitter, and you know the targeted journalist accept social media pitches, follow these tips;

1. Make sure your Twitter profile is complete and professional. Photos of you drinking with clients or partying with other publicists isn’t professional and should be kept to your own private accounts, not your company account.
2. Make sure that your Twitter feed is active with industry news and valuable information for your sector. Remember, members are the press are professional BS trackers. They will call you on not knowing your stuff or being too self-promotive.
3. Follow up with a phone call. If the press agent hasn’t responded to your Tweet pitch, make sure you plan a 3 day follow up via a phone call. If they still don’t respond, don’t bug him or her. Try again later and with a different angle.

Until Monday,

Velma Trayham of ThinkZILLA

1 “MUST” Tip for Breaking the Ice with A Member of the Press

Publicists don’t have a magic wand in their desk drawer. Their relationships with the media come from a long line of pitching, meeting in person, bugging, sending over holiday cards, repeating this process without feeling rejected, and then repeating it again. It gets easier as time passes and you prove yourself as a publicist, too.  

This said, I wanted to share one key thought (or magic want maneuver) today when it comes to breaking the ice with a much sought after member of the press. If you can’t crack a relationship (or even a smile) from a press agent, implement the Tripe R method. This method consists of Respect (1), Reliability (2), and Response (3).  

First, you have to respect the demand on journalists today. Many people blog for free and get paid by ads or PPC campaigns- not media resources.  This said, budgets are tight and reporters have more responsibilities along with a skeleton staff due to cutbacks. Traditional media is competing with a heavy freelance community. If you call a reporter once during the day, leave it. Don’t call four or five times. Don’t send emails throughout the day. Don’t trample on their time. Be respected and also make sure what you’re pitching is included in their assignments category, otherwise you’re just being annoying.

Second, be reliable. This means not exaggerating facts or shoving hype when speaking with a reporter. If a member of the press can learn to trust you as a resource, you will have them knocking at your door- not the other way around. So remember, never lie to the media to get press attention. It will backfire.

Finally, be responsive. If you can’t respond to any member of the press within 5 minutes of the day or night (and anytime of the day or night) you can say goodbye to your client’s story / interview and the relationship with the reporter. Most members of the press work long hours and are usually up late finishing stories. They may send you an urgent email at 1am asking you to verify a fact. Do it. Be available at all times to the media as this is part of your job as a publicist.

Until tomorrow,

Velma Trayham of ThinkZILLA

End of Year Reports

End of Year report time is upon the marketing and publicity world for annual retainer accounts. So, what makes for an outstanding retainer? Many things.  I'm going to list the key topics to cover within this report to help new publicity people understand what should be included. The same goes for clients who buy PR services- you too should know what to look for.

1.  The start to finish synopsis. It is always good to refresh your clients as to where they were at prior to hiring your firm.
2. The objectives you met and the objectives you exceeded. This is where you boast about how you exceeded expectations as a publicist.
3. Key message theme reviews followed by the program components you implemented.
4. Media value that includes brand visibility measurements and social media value. Don't forget to convert your followers as media value, as well as any followers you built for the client.
5. Campaign time.  Make sure you show results in stages of goals within a time frame, not just as met or the value they produced.

Again, beautiful demographics are important but content is key!

Velma Trayham of ThinkZILLA